Revised May 2022
This notice describes what information Enact Music holds about you, why we hold it and how we use it. We will make every effort to protect the personal information that you provide us with and are committed to respecting your right to privacy. By accessing this Website, you agree to be bound by this Website's Terms and Conditions of Use, all applicable laws and regulations and agree that you are responsible for compliance with any applicable local laws. If you do not agree with these terms, you are prohibited from using or accessing this site. The Website is not intended for use by individuals under 18 years of age if you are under 18, using our Website at www.enactmusic.com, please do not provide any personal information to us without the consent of your parent or guardian.
What is data?
Data is any information which relates to you - the individual. Personal data is information which can identify you. An example of personal data is your full name, address and date of birth. We may also hold additional data which concern your achievements at Enact Music (assignment results, teachers/mentor’s and assessor’s feedback forms, video recordings of your teaching and attendance to meetings)
Why do we collect and use your data?
We collect and use your information to carry out our business as a music education provider providing you with music education. We collect personal information from visitors to the Website through the use of: online forms, where you respond to surveys, forms, where you register as a user of the Website, where you post entries on our Forum pages, and every time you email us your details and every time you contact us. You may visit the Website without registering. If you choose not to register, you may not be able to use the Website to its fullest extent. Under the law we can use your data for “specified, explicit and legitimate purposes”. We use your data to:
● Provide, improve and personalise our services and the website
● Reply to your inquiries and requests
● Administer registered user record
● Generating anonymous reports about the use of the Website
● Provide you with information and news about our programmes, events and services
● Provide reservation or booking services when you register online for services we offer.
● Contact you to ask you to participate in marketing and academic surveys
● Support your learning
● Monitor and report on your progress
● Measure the quality of the services we provide; and
● Comply with the law regarding data sharing.
The information which we collect and hold may include:
● The information you provide to us through your application form
● A copy of your photo ID, proof of address, certificates of your qualifications
● Work you submit for our course and feedback provided to you by mentors and assessors
This information is kept securely at Enact Music. We process your information in order to exercise our duty to deliver music education to you. A lot of the information we have about you is mandatory, which means we are by law allowed to have it, otherwise it would be impossible for us to do our job. Other information is given to us on a voluntary basis and this is when we ask you for consent; for example, when we intend to use photographs or videos. We will inform you when you have a choice whether or not you wish us to keep a certain category of information. If you register on the Website we may use the personal information we collect from you to send you information about our activities and programmes by email. You may choose not to receive information about our activities and programmes when you register or if you do not opt-out of receiving marketing communications when we collect your personal information, by sending us an email at email@example.com
Storing your data
Enact Music may collect personal information from visitors to this site. This information is used to respond to inquiries, monitor site usage and support enrollment of learners in our educational provision. Email addresses received as part of an enquiry are only retained as long as the enquiry remains open. If you enrol in our educational provision, we hold your data for two years after you are no longer enrolled at Enact Music. For prospective candidates to our educational provision who submit an application but have not enrolled in our courses, the data is only kept for 6 month. When approaching the stated deadlines the data is then destroyed in a secure manner. For some candidates we may can keep information longer than this, for instance as the result of an ongoing investigation. We may also use and disclose information in aggregate (so that no individuals are identified) for marketing and strategic development purposes. We will retain the personal information we collect from the Website in accordance with our data retention policy.
With whom your information is shared
We do not share your information with anyone without consent unless the law and our policies allow us to do so. For the purposes of the accreditation of the CME qualification it is a requirement that your data is shared with the bodies accrediting our Certificate for Music Educators, Level 4 course, such as Trinity College London and ABRSM. On other occasions we may need to share your data for your own safety or wellbeing with organisations such as the PSNI and/or social services.
Enact Music Contact
If you would like to talk to anyone about your data, you can contact Enact Music Director.
Requesting access to your personal data
The accuracy of your data is important to us. If you believe that the information we hold about you is inaccurate you can ask for it to be corrected. You also have the right to request access to information about you and information about your music education record at Enact Music. To make a request for your personal information, or be given access to your educational record you can email firstname.lastname@example.org and request a Subject Access Request Form or you can write to Enact Music Director, Lilian Simones, 17 Brooke Hall, BT8 6WB or send her an email to: Liliansimones@en-actmusic.com.