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Data Protection Policy and Privacy Policy Related to Website Usage

Revised May, 2018

Data protection

This policy relates to where personal data is collected from candidates to our courses, students, teachers, assessors, moderators and others for the purposes of enrolment in our educational provision and examination administration, including, but not limited to:

  •  Registration of candidates for pre-enrolment and enrolment in our educational courses and activities (e.g. Enrolment and pre-enrolment Forms)
  •  Management of assessments (e.g. Moderation Application forms).

Where personal data is collected online, this statement does not apply - please refer to our Privacy Policy (further ahead in this document).

Enact Music collects your personal data for the day-to-day administration of our relationship with you and the provision of our educational and examination services. Save where you have agreed, Enact Music will not use it for any other purpose.

Enact Music will not disclose your personal data to any unauthorised person or body, but may disclose your personal data to third party service providers if they need to have access to it in order to render a service such as Music Examination boards, or to funding and government bodies, if required, and, where appropriate, as required by law. Enact Music will not disclose your personal data to other organisations for marketing purposes. Photos and video recordings for publicity purposes will only be used by Enact Music upon your given written consent.

Where you have consented to receive information from us, Enact Music may contact you from time to time to provide such information to you about our products, services and events (and those of our third party service providers) and/or to carry out marketing and/or academic surveys and research. If you decide you do not wish to receive these types of communications, please let us know by writing to the address or email address below.

You can update your data at any time by emailing [email protected] If you would like to access your personal information you can use the above provided email address for requesting a Subject Access Request Form. The form needs to be addressed to Enact Music Director and sent either be post to Lilian Simones, 17 Brooke Hall, BT8 6WB or by email to: [email protected] You will need to be able to provide proof of identity (e.g. full name, address, photographic ID).

In addition, you have the right to withdraw any consent you have given us in regards to the use of your data at any time. To exercise this right or request further information please write to us at:

Elisabete Tavares, Enact Music Data Protection Officer

17 Brooke Hall, BT8 6WB, Belfast, Northern Ireland, UK

or by sending us an email at [email protected]

Enact Music may update this statement from time to time. The statement governing how Enact Music uses your personal data will be the statement in force at the time that your data was collected.

Privacy Policy related with website usage

This Privacy Policy forms part of the Terms of Use of Enact Music at www.enactmusic.com

It describes how Enact Music collects, protects and uses the personal information received from the Website.

We will make every effort to protect the personal information that you provide us with and are committed to respecting your right to privacy.

If you have any requests concerning your personal information or any queries as to how we use your personal information please contact us at [email protected]

1. Terms

By accessing this web site, you are agreeing to be bound by these web site Terms and Conditions of Use, all applicable laws and regulations, and agree that you are responsible for compliance with any applicable local laws. If you do not agree with any of these terms, you are prohibited from using or accessing this site.

Privacy Statement

Enact Music may collect personal information from visitors to this site. This information is used only to respond to enquiries and to monitor site usage. E-mail addresses received as part of an enquiry are only retained as long as the enquiry remains open.

1. Information we collect

We collect personal information from visitors to the Website through the use of online forms, where you respond to surveys, forms, where you register as a user of the Website, where you post entries on the Forum pages, every time you email us your details and every time you contact us. You may visit the Website without registering. If you choose not to register you may not be able to use the Website to their fullest extent.

2. Children's Privacy

The Website is not intended for use by individuals under 12 years of age and so if you are under 12 (in particular, using our website at www.en-actmusic.com) please do not provide any personal information to us without the consent of your parent or guardian).

3. Use of personal information

We use the personal information collected via the Website for the purposes of:

3.1 Providing, improving and personalising our services and the Website;

3.2 Replying to your inquiries and requests;

3.3 Administering registered user records;

3.4 Generating anonymous reports about the use of the Website;

3.5 Providing you with information and news about our programmes, events and services;

3.6 Providing reservation or booking services when you register online for our seminars and events; and

3.7 Contacting you to ask you to participate in marketing and academic surveys.

If you register on the Website we may use the personal information we collect from you to send you information about our activities and programmes by email. You may choose not to receive information about our activities and programmes when you register or if you do not opt out of receiving marketing communications when we collect your personal information, by sending us an email at [email protected]

We may also use and disclose information in aggregate (so that no individuals are identified) for marketing and strategic development purposes. We will retain the personal information we collect from the Website in accordance with our data retention policy.

4. Use of cookies

Cookie Policy

This site uses cookies. Cookies are small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences and provide anonymised tracking data to third party applications like Google Analytics. You can find out more about the use of cookies on http://www.allaboutcookies.org/. We use cookies to identify you when you visit the Website and to keep track of your browsing patterns and build up a demographic profile. We also use cookies to understand who has seen which of the pages on the Website and to determine the most popular areas of the Website so that we can improve and develop the Website further.

As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site. Cookies and logging of IP addresses are used to enable Enact Music to monitor site traffic and provide information on visitor statistics. These statistics do not include information that can be used to identify any individual. Such information is anon-ymous and held on a temporary basis. Most browsers allow you to turn off cookies or to re-ceive a warning before a cookie is stored on your hard drive. Please refer to your browser in-structions or help screen to learn more about how to do this. However, should you decide to disable any cookies we place on your computer you may not be able to use certain services or facilities on the Website.

By submitting your data you consent to the use of that information as set out above. Where personal data is requested through forms or emails, such data is only used for the purpose stated and will not be given or sold to any third parties.

This privacy policy only covers the Enact Music website at www.enactmusic.com. Websites linked to from this site are not covered by this policy. Enact Music will at all times comply with the requirements of the Data Protection Regulation (GDPR) (EU) 2016/679 Data Protection Regulation (GDPR) (EU) 2016/679, enforceable in the UK from 25/05/2018.

5. Disclosure of your personal information

We will only disclose personal information we collect from you from the Website to:

5.1 The schools, colleges, education centres, local authorities, community centres or any other entity that provides training courses to individuals taking a qualification awarded by us to the extent necessary for providing the training course you are registered for;

5.2 Legal persons contracted by us to carry out the roles of examiner, marker, advisor, moderator, tutor, consultant, representative or other similar roles on our behalf in the context of our provision of qualifications;

5.3 As required by law and/or to government bodies and law enforcement agencies;

5.4 To successors in title to our business; and

5.5 To suppliers we engage to process data on our behalf.

6. Other Websites

The Website may contain links to other Websites which are outside our control and are not covered by this Privacy Policy. If you access other Websites using the links provided, the operators of these Websites may collect personal information from you which will be used by them in accordance with their privacy policy, which may differ from ours.

7. Access to your personal information

You have a right to access the personal information we hold about you. In addition, you have the right to withdraw any consent you have given us in regards to the use of your data at any time. To exercise this right, to btain a copy of the personal information we hold about you or request further information please write to us at:

Enact Music

17 Brooke Hall, BT8 6WB, Belfast, Northern Ireland, UK

Or email us at: [email protected]

8. Security

We endeavour to take all reasonable steps to protect your personal information. All the personal information we collect is stored securely on our servers and we use secure internet protocols to protect data collection and processing.

Furthermore, by using the Website, you consent to the transfer of your personal information outside of the European Economic Area (which although we will take all steps reasonably necessary to ensure that your information is treated in accordance with this Privacy Policy, may not provide the same protection for such information as the European Economic Area provides) in the event that the processing of your information involves such a transfer.

9. Internet-based transfers

Given that the Internet is a global environment, using the Internet to collect and process personal information necessarily involves the transmission of data on an international basis. Therefore, by browsing the Website and communicating electronically with us, you acknowledge our processing of personal information in this way. However, we will endeavour to protect all personal information collected through the Website in accordance with strict data protection standards.

10. Virus protection

We make every effort to check and test www.enactmusic.com for viruses at every stage of production. You must make sure that the way you use www.enactmusic.com doesn’t expose you to the risk of viruses, malicious computer code or other forms of interference which can damage your computer system. We’re not responsible for any loss, disruption or damage to your data or computer system that might happen when you use www.enactmusic.com

When using www.enactmusic you must not introduce viruses, trojans, worms, logic bombs or any other material that’s malicious or technologically harmful. You must not try to gain unauthorised access to www.enactmusic.com the server on which it’s stored or any server, computer or database connected to it.

We’ll report any attacks or attempts to gain unauthorised access to www.enactmusic.com to the relevant law enforcement authorities and share information about you with them.

11. Changes to this Privacy Policy

From time to time we may update this Privacy Policy. When we do we will publish the changes on the Website. If you do not agree to these changes, please do not continue to use the Website.